City of Pasadena
  • 14-Jul-2017 to 12-Sep-2017 (CST)
  • City Controller
  • Pasadena, TX, USA
  • $54,988-$82,516
  • Salary
  • Full Time

Duties: Accounts Payable Manager will be responsible for ensuring appropriate, accurate, timely, effective and efficient processing of the City's high volume Accounts Payable functions.  To include but not limited to audit and approve before payments of all bills, invoices, and other evidence of claims, demands or charges against the City as stated in the Article IX Finance, Home Rule Charter of the City of Pasadena and applicable Federal and State Statues. Ensure the timely and accurate entering of invoices by Accounts Payable Assistants, and the invoices are in full compliance with departmental controls, policies, procedures, and regulations. Review and approve check disbursements to ensure fulfillment of financial obligations in an efficient and timely manner. Audit procurement card batches for accuracy and post to budget ledgers. Prepare court bond and utility billing refunds for payment; printing HUD Section 8 Housing Choice Vouchers rent and utility reimbursement checks. Manage Vendor statement review and resolution of vendor discrepancies. Monitor Encumbrance Reports for aged purchase orders. Verify check status and issue stop payments as needed. Prepare journal entries as needed. Process travel advance when required. Prepare monthly account analysis as assigned. Prepare Accounts Payable Finance Resolutions and City Council reports. Initiate a complete review of vendor set up procedures, specifically Form W-9 -Request for Taxpayer Identification Number (TIN) and Certification, confirmation of TIN on Form W-9 using IRS TIN On-Line Matching, and filing the Form 1099-MISC   before January 31 deadline. Analyze the daily Accounts Payable process and assist in developing, recommending and coordinating the implementation of improved processes/procedures to streamline the daily workflow.  Review effective risk management process to identify, assess, prioritize, mitigate and report on risks impacting Accounts Payable. Review key controls embedded within the Accounts payable system to ensure the accuracy of invoice processing and payments and adherence to applicable annual budget documents, subsequent budget amendments and City Ordinances and Resolutions. Effective and timely reporting relating to Accounts payable to management. Continue to assess the Accounts Payable function for best practices and identify potential areas of efficiencies. Train and evaluate Accounts Payable Assistants to enhance their performance and development. Communicates commendable work ethics and when appropriate address performance issues. Assist with City's Interim and Annual Audit conducted by the City's Independent Auditors.

Qualifications: Associates Degree in Accounting. Five years plus related experience, including two-year-plus supervisory experience. Preferred: Bachelor's Degree in Accounting.

City of Pasadena
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